How to create MS Outlook letterheads and Templates

Im really bored of writing my shortname contact and the usual stuff above my signature “Please inform incase of any concerns” in all my mail communication to users. Me and Hari had an idea to send the delay mails , system downtime, production relaese, Bug release etc in a newletter kinda format. MS Outlook has some features like Signature to make this easy… But when I researched it, we can do many using this signature tool in Outlook , just like a newsletter or like a template for your mail. Please follow through the simple steps to create a mail template…..

The following steps explain how to create Microsoft Outlook letterhead templates, using MS-Outlook 2003.

Open MS-Outlook, open the menu “Tools->Options”.

Select the “Mail Format” tab, then at the bottom of the window, click on “Signatures…”.

Enter a name for your new template, then choose to start from a blank signature and click on “Next”.

If you wish to add a letterhead to your message template, then right click within the Signature text edit area, then select “Insert Image…”

 .

Browse to select the desired letterhead image, add an alternate text to it, modify the layout so the alignment is set to “top”, then click on “Ok”. You can use any image editor to create a simple, nice looking letterhead image.

If you wish to add a default text to each outgoing email, like a text signature or a default greeting message, then add the text below the letterhead image, on the signature text edit area. You can also add a link to your site, by selecting the text above which the link will apply, then right click and choose “Edit Hyperlink”.

When you are done, click on “Finish”.

This is how our new letterhead looks: